Craven College

Successful HR & Payroll System retender at Craven College

Craven College in Skipton, North Yorkshire employed Tenet to conduct a procurement process for the retender of their Integrated HR & Payroll System.

The project was conducted via an Open Request for Quotation (RFQ) route to market, to allow time for the existing and new systems to run in parallel and for sufficient implementation time before the old system was decommissioned.

Our Strategy

This RFQ route was chosen so that the College’s incumbent Supplier had the opportunity to bid should they want to retender.

Approximately 8 days were taken to complete this project by Tenet Procurement Manager Eve Metcalfe, who is based in Grantham, Lincolnshire and was completed virtually including all Supplier demonstrations being conducted via Microsoft Teams. 

Support provided by Tenet throughout the process included:

  • producing a comprehensive tender pack including Invitation to Tender, Pricing Schedule, and Contract
  • co-ordinating the publication of the tender on the e-tendering portal MultiQuote
  • publication of the Invitation to Tender
  • evaluating tenders
  • hosting Supplier demonstrations 
  • writing a detailed recommendation report
  • developing contract documents
  • generally providing procurement consultancy support and guidance throughout the process

Outcome

Tenet recommended an effective route to market that met the College’s required timescales and budget, and a successful compliant procurement process was completed in line with the Public Contracts Regulations 2015 (PCR2015 regulations) which resulted in the College appointing an experienced Supplier which could deliver their requirements.

A full and comprehensive support service throughout the whole process

Debbie Carter – Interim Head of HR

The aim of this procurement exercise was to appoint a knowledgeable and skilled Supplier as soon as possible for the College, which was achieved via a compliant procedure, including extensive system demonstrations. I am really pleased with the outcome for Craven College, knowing that an experienced Supplier is now in place across the sites

Eve Metcalfe. Procurement Manager.